Terms and Conditions

1. AGREEMENT:
Please sign and return the General Terms and Conditions as confirmation of your acceptance of such terms herein.
All bookings made arising out of this agreement will be deemed subject to the conditions below:

2. IMPORTANT:
The Products and Services included in our proposal will only be reserved upon receipt of our signed General Terms and Conditions together with written confirmation of the service required by you / your client, duly signed and the deposit received for same.

While RDA Events Management cc will try to maintain all quoted service rates, we cannot be held liable for any increase passed on to us by the supplier of any of the hired commodities, prior to written acceptance and confirmation of the service required by you or your client and the deposit received for same.

3. HIRED COMMODITIES:
3.1 All Hired Equipment, Props and Décor are the Property of RDA Events Management cc and will remain so. They may not be retained or sold and

3.2 All goods hired on behalf of the client, from a third party, will be for the account of the client.

Once hand-over has been effected, either to the client or to the venue where the function will take place,
damages and loss incurred will be for the account of the client and invoiced separately after the function at the replacement cost.

4. PAYMENT:
4.1 A 50% deposit is due upon written confirmation of the services required and presentation of a RDA Events Management Invoice. All prices quoted are exclusive of VAT, are quoted in South African rands, must be paid in South African rands, is subject to 14% VAT, which must be paid.

4.2 Balance of the monies owing to be paid Ten [10] working days prior to the event / function.
4.3 All accounts outstanding longer than 5 days following the date of the function will attract interest at the bank prime rate plus 2% calculated weekly.

All monies can be paid directly into RDA Events Management banking account and proof of payment must be faxed to our office.
All transfer and finance costs to be borne by the client.

5. CANCELLATION POLICY:
5.1 The following cancellation criteria / charge is applicable.
After written confirmation with deposit is received:
Exceeding 30 days prior to the function / event - 10% of the total invoiced amount
30 – 15 days prior to the function / event - 50% of the total invoiced amount
14 – 2 days prior to the function / event - 80% of the total invoiced amount
48 hours of less prior to the function / event - total invoiced amount

5.2 RDA Events Management cc reserves the right to cancel any booking forthwith without liability on our part, in the event of any cause beyond our control, which shall prevent us from performing our obligations in connection with any venue or service.

5.3 In the event of a client wishing to cancel a function or event, same must be in writing and brought to the attention of RDA Events Management cc.

6. FINAL NUMBERS:
Final confirmation of number of people attending the function / event or amount of vehicles / services needed, is required seven [7] days, excluding weekends and public holidays, prior to the function / event.
Any additional services requested thereafter, will be invoiced separately.

7. CONCEPT AND DESIGN:
Concepts and designs of proposals remain the property of RDA Events Management cc and should a concept be used without the written consent of RDA Events Management cc, charges will be levied to the user.

8. LIMITATION OF LIABILITY:
The client acknowledges that:

8.1 all goods brought onto the premises for the purpose of hosting your function, shall be exclusively at your own risk and that the venue will not, under any circumstances, be liable in respect of any claim for loss made or suffered by any person in respect of such goods.

8.2 RDA Events Management cc or any person acting for, are hereby indemnified against any claim or claims which may be brought against them, whether by yourself or any other person or persons and howsoever arising, if such loss or claim should in any way arise out of the preparation for and the holding of any function and any other matters connected to the function as aforementioned.

8.3 they shall be responsible for any damage caused to the allocated venue, or the furnishings, utensils and equipment therein and any act, default or neglect by the client, guests of the client or persons employed by the client and shall pay to RDA Events Management cc, on demand, the amount required to make good or remedy any such damage.

8.4 RDA Events Management cc acts in an agency capacity between yourselves and suppliers of services.
RDA Events Management cc will take all reasonable steps to ensure that services recommended are of
the highest standard.

while we will try to maintain all quoted service rates, we cannot be held liable for any increase passed on
to us by the supplier of any of the hired commodities, prior to written acceptance and confirmation of the
service required by you or your client and the deposit received for same.

We thank you for your co-operation and assure you of our very best attention at all times.

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Email: info@rdaevents.com | Phone: (+27 21) 556 0361 | Fax: (+27 21) 556 0371
Address: 17 Donnington Road ,Killarney Gardens, 7441, Cape Town, South Africa